The project is designed in four phases:
Phase I: Establish a business
Phase II: Write job descriptions, create an organizational chart, and rank the jobs
Phase III: Collect market data
Phase IV: Focus on benefits and the compensation budget
You will work on the project in 4–5 person teams. You will sequentially work on the phases of the project, which when combined will result in the team paper. The following sections will provide details on each of the phases and what should be included in them.
Phase I: Develop a theme for an organization – ungraded draft due Week 2
What is the business (technical, professional, service, etc.)? Create your business and give it a name.
Start developing a description of the organization (goals, strategy, culture, values, location, environment, product/service).
Establish a staffing plan. Determine the positions needed. There is to be a minimum of 35 employees in the organization.
Think about the total compensation needs.
Develop an HR mission statement and objectives. This should express the company’s attitude toward hiring and retaining employees.
Phase II: Write job descriptions and establish a Point Factor Evaluation System – ungraded draft due Week 4
For each job description, you will want a standardized template. Each job description should contain the following:
Scope of the position
Identify the job duties
Define the qualifications (education requirements, experience, skills, and other criteria).
Define the ADA requirements. Each job description should have ADA requirements defined per position. This should include the physical, mental, and environmental conditions per position.
Show placement of staff/departments in the organization chart.
Create a basic Point Method system. Rank these jobs within the organization. Explain the methodology for your team project.
Phase III: Market Data and Merit Program – ungraded draft due Week 6
What is the competition?
What are the local demographics for the immediate area?
What is the Job Market like for the kinds of skills you will need? How hard or easy will it be to recruit and retain employees?
Find market data on your positions online to assist you in determining a pay grade structure.
Establish a pay grade structure and pay grades for each position.
Set up pay grades with a minimum, midpoint, and maximum.
Explain how you set up your pay grades.
Assign pay grades to each position.
Describe your performance evaluation.
Determine which type of performance evaluation you will use for each category of employees.
Design and include the performance appraisal forms that will support your system.
Develop a merit pay grid that supports your performance appraisal process. Explain the linkage from your performance appraisal to your merit system.
Phase IV: Benefits and the compensation budget – graded final team project due
What benefits will be offered with the company plan?
Develop a budget and projection for total compensation for five years. Project the costs for each program included in your plan for all phases in the project.
Consider your percentage of sales for the organization in year one through year five. You are not required to project the company sales volume. Will the company be able to maintain the sales increases to support your proposed pay increases annually?
There is a definite timeline for when phases of the team paper are submitted. Phase I is submitted by posting a draft document in your team discussion area at the end of Week 2. One document is submitted for the entire team.
Phase II is posting a draft document in your team discussion area at the end of Week 4.
Phase III is also posting a draft document in your team discussion area at the end of Week 6.
Phase IV is the final version of the team paper. All four phases should be organized and forwarded to the instructor via the Dropbox by the team leader in one MS Word document by the end of Week 7.
Your instructor will provide feedback on your draft work at the end of Phases I, II, and III. This will help you stay on track for the final project. Feedback will not be provided on your Phase IV draft.
Your team will get the feedback on the draft submissions of Phase I, Phase II, and Phase III, usually within 48 hours from the instructor. The main purpose of the draft submissions is so that the instructor can see that you are keeping on track with the project. The feedback, which will be brief, should help you stay on track for the final project. These three submissions are considered rough draft documents that are evolving and may be revised.
Your instructor will be assigning you to a team by Thursday of Week 1 and will be posting or e-mailing that information to you. You will be able to see your group thread set up in the “Teams” tab at the left-hand side of your screen below Week 8. By setting up your Discussion area in a separate location apart from the rest of the course, I can allow you access for the duration of the term, which makes it a lot easier to check back on directions, etc. You will be able to talk to your teammates in this thread, and others will not be able to see your discussions (except me).
During the first week, after you have been assigned to a team, you will select a team leader and e-mail that person’s name to the instructor. This individual will take a particular interest in making sure that everyone gets an assignment and that all information is gathered and shared with the group on an ongoing basis.
In addition, the team leader will submit a Word document to the instructor by posting it as an attachment to a message in the team thread with a subject line that identifies the team and phase such as “Team A Submission of Phase I” or “Team B Submission of Phase III.” These will be posted at the end of Week 2, Week 4, and Week 6, respectively, for the various phases, so that the instructor can see that you are keeping on track with the project.
All team members are expected to fully participate in their team (such as regularly posting/communicating, setting expectations, communicating with the quality and quantity necessary, clarifying, sharing drafts, challenging other members’ thinking, reflecting on group processes, and making/supporting decisions), contribute substantially (such as researching, drafting findings, writing sections of paper/project, reviewing others’ work, refining written work, taking the lead, proofing papers, and posting/submitting final work), and all members are responsible for clarifying expectations and regularly communicating with each other. Please make sure that you complete your drafts early enough in the process and allow sufficient time to revise and proof your papers. Remember that when you accept responsibility to lead an effort or a produce part of the project, the expectation is that you will fulfill that responsibility.
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